Вакансії: coordinator, Київ

We’re looking for an Executive Travel Coordinator to join our team at Oximio in Kyiv. This is an exciting role in a purpose-driven organisation dedicated to accelerating research and treatments for all living beings.

The Executive Travel Coordinator is responsible for organising and coordinating employee travel plans, ensuring cost-effective and efficient bookings while maintaining compliance with company policies. The ideal candidate will have experience in booking travel globally, strong administrative skills, excellent attention to detail, and the ability to multitask effectively in a fast-paced environment.

Responsibilities

• Coordinate domestic and international travel for employees, including flights, hotels, transportation, and visa processing.
• Research and secure the most cost-effective and convenient travel options.
• Ensure compliance with company travel policies and guidelines.
• Assist employees with travel-related enquiries, changes, and issues.
• Maintain accurate records of travel bookings and expenses.
• Communicate with travel agencies, airlines, hotels, and other service providers as needed.
• Research, book, and coordinate with conference venues for global company workshops.
• Regularly review vendor relationships to negotiate discounts and optimise travel and accommodation costs.
• During quiet periods with limited travel, provide ad-hoc administrative support to the EA to the CEO/SMT Support Manager as required.

Qualification

• Travel and planning experience
• Proficient in English (written and spoken).

Experience

• Proven experience in travel coordination, logistics, or planning roles (minimum 1-2 years preferred).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong problem-solving skills and ability to adapt to last-minute changes.
• A proactive and customer-service-oriented mindset.
• Must be trustworthy and capable of handling confidential company and employee information, including the responsible use of corporate credit cards.

Skills, Knowledge and Qualities

• Time management & organisational skills – Ability to plan ahead, think proactively, and manage multiple tasks.
• Strong communication skills – Both written and verbal, for liaising with vendors and employees.
• Attention to detail – Ensuring accuracy in travel arrangements, expense tracking, and compliance.
• Problem-solving ability – Managing unforeseen challenges such as cancellations or urgent itinerary changes.
• Confidentiality & Integrity – Handling sensitive company travel data and transactions responsibly.

Тип вакансії: Повна зайнятість

Запитання до заявки:

• Have you previously handled sensitive or confidential information, such as company or employee data, including responsible use of corporate credit cards?

Освіта:

• Професійно-технічна освіта (Бажано)

Досвід роботи:

• travel coordination : 1 рік (Обов’язково)
• Time management: 1 рік (Бажано)
• Microsoft Office Suite (Word, Excel, Outlook): 1 рік (Обов’язково)

Мова:

• English (Обов’язково)

Місцезнаходження:

• Київ (Обов’язково)