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Вакансії: grants manager, Київ

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Grants Operations Manager - job post

CRDF Global
4.0 out of 5
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Job Description:

Position Summary:

CRDF Global is looking for an experienced, passionate, and driven Grants Operations Manager. The role reports to the Director of Grants and will be responsible for the operationalizing the CRDF Grants Management vision and strategy, by establishing processes and solutions for end to-end grant management across CRDF Global.

The Grants Operations Manager will focus on three priorities:

  • Under the guidance of Director of Grants work to strengthen and streamline the CRDF grants management systems, process, and procedures.
  • Support CRDF grants staff members.
  • Support CRDF business development through collecting grants stats and supporting proposal writing.

The Grants Operations Management will join us as a radical restructuring process is underway to reimagine the grants process to remove bottlenecks, improve outcomes, and achieve greater impact with our grants and continue to be fully compliant with our various Donor’s rules and regulations.

Major Responsibilities:

The Grants Operations Manager at CRDF Global will:

  • Be accountable for developing, managing, and overseeing best-in-class, high-impact grants managements operations across CRDF grant programs that aligns with our grants management strategy, Donor requirement, urgency, available resources, and accountability.
  • Liaise across CRDF teams (such as program teams, finance, contracts, communication, HR, IT etc) to deliver high-quality, timely, and compliance-consistent grant processing and management.
  • Play a key role in supporting the ongoing transformation effort to design and implement a high-impact, Donor and grantee-centric grant-making process. Be the driving force for positive change in the CRDF, identifying opportunities to adopt more effective business processes.
  • Line-manage and support Grants team in the delivery and implementation of our current and future grant programs by ensuring the staff are positioned to support program delivery efforts and to meet agreed upon standards of quality, compliance, and performance. The Grants Operations Manager ensures that staff are aware of and adhere to CRDF Global grant policies and procedures. In addition to leading staff the Grant Operation Manager allocates grant work to team members and is responsible for the day-to-day management of a portfolio of complex assistance activities.
  • Oversees a portfolio of assistance activities/grants with moderate/high complexity.
  • Oversee the utilisation of Fluxx grants management system and simplifying and standardizing grants data collection and analysis.
  • Lead on grants compliance, grants risk management and grants agreements.
    • Performs pre-award risk assessments and develops and implements risk mitigation plans
    • Reviews and approves subgrant/subaward financial plans
    • Issues and negotiates subgrant/subaward agreements with award recipients
    • Coordinates with internal and external stakeholders on all aspects of grants administration, ensuring subgrantee compliance with all federal rules and regulations and CRDF Global policies and procedures
    • Maintains agreement files per federal audit requirements.
  • Provides comprehensive financial monitoring of programs, including the review and approval of subgrantee payments and advance requests and completion of grant account expense reconciliations.
  • Providing accurate and timely grants management information/reports to Grants Directors, Senior Leadership Team, the Board and relevant Business Development team to enable effective decision making and strong proposals.
  • Supports Business Development team with proposal activities including participation in proposal design, proposal writing and pricing.
  • Represent the CRDF grant team internally and externally.
  • Leads on monitoring, evaluation and learning of the grant programs.
  • Other duties as assigned.


We are seeking the following in our Grants Operations Manager:

  • Bachelor’s Degree.
  • Demonstrable prior experience (5+ years) and knowledge with grant processing, grant making systems, compliance, and risk management.
  • 3+ years of experience of leading and managing teams.
  • An understanding of USG grants compliance laws such as 2 CFR 200, 2 CFR 700
  • Experience of having delivered grant programs funded by Donors such as USAID, NIH, State Dept, DTRA would be an advantage.
  • Prior experience working with international partners, in foreign markets, administering foreign assistance agreements, and/or working on or leading cross-border teams highly desired.
  • Demonstrable experience successfully leading complex, cross-functional projects, including designing implementation plans, managing diverse teams, and owning risk mitigation.
  • Expertise in change management, ideally with experience in agile and good fundamentals in business process design and teams-based systems of service delivery.
  • Track record of engaging, influencing, and managing a complex stakeholder group.
  • Strong project management skills (work breakdown structure), project planning, scheduling, and tracking.
  • Fluent business English, Ukrainian.
  • Proven customer service experience and effective oral and written communication skills required. Candidate should be comfortable communicating with stakeholders entirely through e-mail, video conference, or mobile phone where required.
  • Ability to utilize Microsoft Office Suite with emphasis on Microsoft Excel, PowerPoint, Outlook, and Word. Candidate should be comfortable preparing financial reports and statistical analysis, creating presentations, and drafting award agreements and related documents.
  • Ukrainian work authorization.

While the above specifications are essential/desirable in the role, however the right attitude and mindset will be critical thus we are looking for someone that is:

  • Highly pragmatic - cuts through problems to find opportunities and ways forward with an eagerness to think radically and lead and support systems changes.
  • A responsive and positive approach to ambiguity and change.
  • Determined and acts with urgency whilst maintaining quality of work.
  • Flexible and innovative - we strive to be agile and take risks where the potential impact is big.
  • Strategic and scrappy - you can jump between proposing high impact change solutions alongside rolling up your sleeves to get it done.

CRDF Global offers a competitive salary and benefits package.

CRDF Global is an Equal Opportunity Employer (EOE). CRDF Global provides equal employment opportunities to all qualified applicants without regard to race, ethnicity, religion, sex, sexual orientation, gender identity, national origin, protected veteran, age, or disability status.

At CRDF Global, we are committed to promoting diversity, equity, inclusion, and accessibility (DEIA) in all aspects of our operations. We recognize that fostering an inclusive environment that celebrates and embraces diverse perspectives is not only essential for our organizational success but also crucial for the advancement of security, global health, and development worldwide. We understand that by fostering diversity in a global manner, embracing inclusion, and prioritizing accessibility, our organization will become stronger and more innovative in identifying solutions to the world’s complex challenges.

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